General Ledger

The General Ledger shows every posted transaction for one account across a date range. Pick an account, set the period, and review debits, credits, and a running balance — with drill-down to the journal entry behind each line.

Key capabilities

• Account picker grouped by type (Assets, Liabilities, Equity, Revenue, Expenses)
• Date range with presets and custom start/end
• Beginning balance, period activity, and ending balance
• Running balance column on each transaction row
• Text search and payment-method filter within the statement
• Click any line to open the journal entry drill-down
• Excel export of the current account and period
• Deep-link from other reports with the account pre-selected in the URL

How it works

DayZero loads all journal lines posted to the selected account between the start and end dates, ordered chronologically. The running balance respects whether the account is debit-normal or credit-normal.

How to use it

1. Open General Ledger from Reports in the sidebar.
2. Choose an account from the picker — inactive accounts appear but are marked.
3. Set the date range and click Refresh.
4. Optionally filter by payment method or search text in descriptions.
5. Click a transaction row to open the journal entry detail.
6. Click Excel to export the statement for review or sharing.

Pro tips

• Start from the Chart of Accounts — many account rows link here with the account pre-selected.
• Use search to find a specific vendor payment or check number without scrolling the full period.
• Payment method filter helps isolate card vs. ACH activity on cash accounts.
• Export before sending to a reviewer — the Excel file matches what you see on screen.
• For a multi-account GL export or formatted report package, use General Ledger in All Reports.

In-depth guide

Debit-normal vs. credit-normal

Asset and expense accounts increase with debits; liability, equity, and revenue accounts increase with credits. The running balance column follows the account's normal balance so positive numbers read intuitively.

Common workflows