Features
See exactly what DayZero does before you sign up — from automated bank feeds and reconciliation to AP automation, invoicing, and board-ready financial reporting.
Ledger
Journal Entries
Create and manage the balanced double-entry records behind your books — every revenue, expense, accrual, and adjustment as debit and credit lines that must net to zero.
Transactions
Every bank and credit card transaction, synced automatically. Categorize, match payments to invoices and bills, and clear anything AI couldn't handle — all in one place.
Counterparties
A 'counterparty' is the other side of a transaction — the merchant or payer on a bank line (e.g. AMAZON WEB SVCS). This page audits every distinct counterparty in your last 90 days and lets you link it to the registry, set a default category, or create a bank rule.
Chart of Accounts
The master list of every account (ledger) in your books — assets, liabilities, equity, revenue, and expenses — that every transaction, journal entry, invoice, and bill posts to.
Reconciliations
Match your bank statement to your books to prove every dollar is accounted for. DayZero parses the statement, suggests matches with AI, and locks the period when it balances.
Accounts Receivable
Invoices
Create, send, and collect on invoices that post to accounts receivable and move from draft to paid — with partial and split payments, bank-transaction matching, AR aging, and weekly cash-receipts reconciliation.
Credit Memos
Issue customer credits for returns, errors, or goodwill, then apply them across one or more invoices to reduce balance due. Memos track reason, applied vs. remaining amounts, and restock inventory on issue.
Recurring Invoices
Templates that generate invoices on a schedule — daily through annual — with a chosen day, due-date offset, optional auto-send, and end conditions. Pause, resume, skip, or clone any template. Ideal for retainers, subscriptions, and SaaS billing.
Customers
Your customer directory — contact details, billing address, default payment terms, credit limit, category, and multiple contacts — and the master record that invoices, credit memos, and AR reports reference.
Sales Receipts
Record point-of-sale and paid-in-full sales in one step. A sales receipt books revenue and the cash/bank deposit together, without ever creating an open invoice or accounts-receivable balance.
Estimates
Send quotes and proposals to customers, track their status from sent to accepted, and convert an accepted estimate into an invoice in one click — no double entry.
Delayed Charges
Capture billable charges as they happen and hold them until you are ready to invoice. Delayed charges are non-posting reminders that you pull onto a future invoice in one step.
Customer Statements
Generate an account statement for a customer — opening balance, period activity, closing balance, and aging — then email it to them to nudge payment on overdue invoices.
Accounts Payable
AP Automation & Bill Capture
The end-to-end accounts-payable path: capture a bill by email/upload/manual, extract it with AI, direct it through amount- and contract-based approval, then schedule and post the payment — with the source document kept for audit.
Bills
Enter, track, and pay vendor bills. Each bill posts to accounts payable and moves from received to paid, with documents attached, partial payments, vendor-credit application, and optional AP approval assignment.
Payment Advisory
Prioritized pay-or-defer guidance for open bills — grouped by urgency with plain-English reasoning so you know which vendors to pay first.
AP Emails
Forward any vendor invoice to your business mailbox and AI reads the PDF, identifies the vendor, extracts line items, and creates a reviewable draft bill — the original email and attachments stay attached for the audit trail.
Vendors
Your vendor directory — contacts, categories, statuses, credit limits, tax IDs, and duplicate detection. Vendors are referenced by bills, purchase orders, contracts, and inventory, so a clean list keeps AP reporting and approval assignment accurate.
Vendor Contracts
Track vendor contracts (MSAs) with effective and expiration dates, billing frequency, and contracted amounts. AP approval compares each bill to the active contract and processes based on the match status (Matched, Over Contract, Under Contract, Needs Review).
AP Approval Workflow
When enabled per business, send a cleaned-up bill for approval and route it through the right tier — auto-approve, operations, or advisor + owner — based on amount, contract match, and AI risk score. The bill posts to the ledger only once approved, with email/Slack alerts and a full audit trail.
Expense Reports
Submit employee expense reports with line items and receipts, route them for approval, and reimburse approved totals — each step tracked from draft through paid.
Purchase Requisitions
Capture intended spend before a PO or bill exists — submit requisitions for approval, then convert approved requests into purchase orders or bills.
Vendor Credits
Record credits a vendor owes you — returns, overpayments, or rebates — and apply them against open bills to reduce the cash you actually pay out.
1099 Contractors
Track contractors, collect W-9 details, and total their annual payments so 1099-NEC reporting is accurate. DayZero flags who crosses the filing threshold and what they were paid.
Inventory
Overview Dashboard
The inventory home screen: KPI cards for products, SKUs, on-hand, and value, plus forecast-driven reorder suggestions, expiring-lot alerts, recent purchase orders, and a transfer status summary — each a shortcut into the matching tab.
Products & Variants
Manage your product catalog: parent products group trackable variant SKUs that each carry their own cost, price, barcode, unit of measure, default vendor, and per-location stock — with audited adjustments and bulk cost tools.
Spreadsheet Import
AI-powered bulk import from Excel or CSV. Upload any workbook and DayZero maps columns, detects locations/products/quantities, fuzzy-matches existing items, and hands you a full preview to review before anything is created in one transaction.
Purchase Orders
Raise vendor POs and drive them through a supply-chain lifecycle — submit, produce, ship, receive — that creates a forecasted bill, spins up an in-transit transfer, posts received stock to a location, and writes landed-cost snapshots.
Locations & Transfers
Track stock per warehouse, store, supplier, or transit node, and move it between them with a draft → ship → receive workflow that deducts the source, credits the destination, amortizes freight, and reverses cleanly on cancel.
Vendor Contracts
Track vendor contracts (MSAs) with status, billing frequency, contracted amount, and effective/expiration dates, then run on-demand AI analysis that returns renewal, overspend, and risky-terms insight cards. For how contracts affect AP bill approval, see the Vendor Contracts article in Accounts Payable.
Production & Costing
Define recipes (bills of materials) with materials, output variants, and processing steps, then run batches that compute material and processing cost, per-unit cost, margin, and profit — consuming material lots and creating finished-good lots on completion.
Reports
Income Statement
Your accrual profit and loss for any date range — revenue, COGS, operating and other items rolled into Gross Profit, Operating Income, and Net Income, with month/quarter/year columns, counterparty breakdowns, and transaction drilldown.
Balance Sheet
Assets, liabilities, and equity as of a point in time, grouped into current/non-current subsections with debit/credit tagging, counterparty breakdowns, ledger statements, and a live Assets = Liabilities + Equity check.
Cash Flow
Indirect-method statement of cash flows across operating, investing, and financing activities for any range — with a cash-story header (burn and runway), a where-the-cash-went breakdown, month-over-month columns, and supplemental disclosures.
All Reports
One catalog for every report — P&L, balance sheet, cash flow, trial balance, general ledger, AR/AP aging, tax and 1099, QoE — generated async as Excel, CSV, or HTML, with scheduled email delivery and AI report suggestions.
AI Reporting
Ask Report AI to build slide decks from your live books — KPIs, charts, and editable commentary you can export to PDF or PowerPoint and share with a live link.
Budgets
Plan revenue and spending by account across a fiscal period, then track budget vs. actual variances by account — with AI-generated forecasts, scenario modeling, and draft/active/archived lifecycle.
Anomalies
DayZero scans your books for duplicate payments, statistical amount outliers, rapid-succession charges, duplicate invoice/bill payments, and duplicate vendors — each with a recommended fix, then dismiss with a reason to suppress repeats.
Debt Schedule
Track loans, lines of credit, and financing — both debt you owe and money you've lent out — with interest terms, balances, covenants, and amortized payment schedules. Upload a contract and AI extracts the terms; payments post a balanced principal/interest journal entry.
Detected Subscriptions
DayZero mines your bank outflows for recurring charges — SaaS, memberships, insurance — estimates true monthly spend with an evidence cap, predicts the next charge date, and alerts you when total spend crosses a budget you set.
Trial Balance
Every GL account's debit and credit balance as of a date — the standard pre-close check that total debits equal total credits.
General Ledger
Account-level transaction detail for any GL account — opening balance, debits, credits, running balance, and drill-down to the underlying journal entry.
Sub-ledger vs GL Reconciliation
Live check that AR/AP sub-ledger open balances match their GL control accounts — flags variances before close.
Communication
Inbox
Your unified notification feed — alerts, approval requests, anomalies, sync events, and announcements across every business — with Me/Business/Firm scopes, an Open/Snoozed/Done workflow, topic and severity filters, and snooze, pin, resolve, and dismiss.
Threads
Comment threads attached to a specific transaction, journal entry, invoice, bill, vendor, or customer, with a pending-review / reviewed workflow so advisors can track and clear questions right on the record.
Client Messages
The firm-side inbox for client conversations — every client message across all your firm's businesses, with categories, an open / waiting / resolved workflow, read receipts, AI-drafted replies, and email plus Slack alerts.
Automation
Workflows
A visual + AI workflow builder that chains tool calls, AI prompts, conditions, loops, approval gates, and custom calculation steps into automations you run by ! command, on a schedule, or on demand.
Bank Rules
Auto-categorize bank transactions with prioritized, multi-condition rules that match on merchant, amount, description, direction, or source account — applied to new activity, bulk-applied to history, and protected by a direction guard so you never categorize the same transaction twice.
Administration
Tags
Organize tags into groups (departments, projects, locations, cost centers) and attach them to transactions, invoices, bills, journal entries, customers, vendors, and products for flexible, cross-cutting reporting without bloating your chart of accounts.
Integrations
Connect your bank (Plaid), payments and invoicing (Stripe), e-commerce (Shopify), corporate cards (Ramp), CRM (HubSpot), payroll (Finch), prior accounting for history transfer (Xero, QuickBooks), and notifications (Slack), so data flows into your books automatically. Square is coming soon.
Fixed Assets
Track capital assets by category, capitalize them on a journal entry when placed in service, auto-post monthly depreciation (straight-line or declining-balance), and book gain or loss automatically on disposal.
Accounting Periods
Close and lock accounting periods so transactions can't post to finalized months, with a readiness score, multi-reviewer sign-offs, audited reopen, and bulk close-and-lock for historical records setup.
Month-End Package
One-click ZIP of standard month-end reports for a closed period — P&L, balance sheet, cash flow, AR/AP aging, budget vs. actual, and bank reconciliation — delivered to your inbox when ready.
Tax Settings
Configure tax rates by jurisdiction and tax codes for your products, set a default rate, and let DayZero calculate and post tax on invoices — including multiple rate lines for layered state and local taxes.
Payment Terms
Define standard, custom, and early-payment-discount terms (Net 30, Due on Receipt, 2/10 Net 30), set per-customer and per-vendor defaults, and let DayZero calculate invoice and bill due dates and discount deadlines automatically.
Audit Log
A tamper-evident record of who changed what and when — every mutation and sensitive read is logged with actor, entity, before/after field changes, outcome, and filters, an AI anomaly analyzer, and GDPR export.
Data & Utilities
Global Search
One search box across 12 entity types — transactions, invoices, bills, journal entries, customers, vendors, ledgers, products, and more — by text, by exact dollar amount, or in plain English.
Notes
Per-business notes with auto-save, pinning, file attachments, AI rewrite, and scheduled or recurring reminders that notify your whole team — ideal for close checklists and accounting memos.
Excel Exports
One-click .xlsx exports of transactions, customers, vendors, and purchase orders — system-rendered with frozen headers, auto-filters, $ currency formatting, red negatives, and dropdown validation — plus multi-sheet exports on every financial report.
Multi-Currency
Run each business in one of five base currencies (USD, CAD, AUD, EUR, GBP). Amounts are formatted with the right symbol everywhere, while imported foreign-currency documents keep their original amount and observed FX rate.
Invoice Payment Linking
Link bank transactions to invoices as payments — for wires, checks, and other manual deposits that don't auto-match. Split one deposit across invoices, apply multiple payments to one invoice over time, and reconcile weekly with Cash Receipts.
General Ledger
Bank Deposits
Group several received payments into a single bank deposit so your books match the one lump sum that lands on your bank statement, keeping reconciliation clean.
Classes & Locations
Tag journal-entry lines with a class (program, department) or a location (store, region) to slice your P&L and balance sheet by the dimensions that matter to your business.
Firm & Settings
Profile
The default Settings page — set your firm/business name and logo, see your plan, and (for solo accounts) configure currency, accounting basis, tax year-end, mailbox, and inventory mode.
Practice Overview
An advisory firm's portfolio dashboard — business and team counts, total outstanding and overdue AP, bills needing review, per-client close scores and health, plus cross-client AI insights.
Business Management
Add, edit, and open the businesses your firm manages. Each business is fully isolated, and per-business settings cover currency, accounting basis, tax year-end, mailbox, and inventory mode.
Team Members
Invite firm staff, set their role (owner, admin, member), scope members to specific businesses, toggle per-user programmatic access, and track invitation email delivery with resend and cancel.
Teams
Group staff into named teams and assign teams to businesses. Assigning a team grants every member access automatically; removing a member or team revokes it without per-person edits.
Client List
Manage the client users with read-only portal access to your firm's businesses — invite by email, search, toggle each client's business access, request documents, and remove access.
Approval Policies
A firm-wide control panel for AP approval workflows — see each client's auto-approve and ops thresholds, enabled status, and approver counts, and provision or update policies without leaving settings.
Client Access Controls
Control what clients can do in their portal — enable the client bills page (AP automation), a read-only AI assistant, recurring digest emails, firm-wide Slack, and per-topic notifications.
Billing & Plans
Manage your subscription, payment method, and add-ons via Stripe, with a prorated preview before each change — plus trial status, a monthly cost breakdown, and detailed AI usage.
Integrations & Custom Connections
Create and manage secure connection keys for custom programmatic access. Connect your own tools and automations with secure credentials.
Projects & Time
Projects
Track profitability per job or engagement. A project rolls up its income, costs, and time so you can see margin per client or piece of work, not just for the business as a whole.
Time Tracking
Log billable and non-billable hours against projects and customers, then pull billable time straight onto invoices so nothing you worked goes unbilled.
Client Portal
Firm & Client Collaboration
How DayZero connects advisory firms and their clients in one shared workspace — firms keep the books, clients get a read-only real-time portal, and every ask (questions, document requests, messages, approvals, payments) happens in one tracked place the firm gates per feature.
Client Dashboard
The client portal home screen — a financial health score, cash/AR/AP/net-income KPIs, connected-account balances with sync health, action items, a balance-sheet snapshot, and recent transactions, all read-only.
Client Financial Statements
Clients view their Income Statement, Balance Sheet, and Cash Flow in the portal — date-ranged, month-over-month, with subtotals, an A = L + E balance check, and one-click Excel export of any tab.
Client Transactions
A read-only register of the client's bank transactions — date, description, counterparty, category, account, review status, and amount — with search and pagination so clients can verify their books without changing anything.
Client Invoices & Bills
Clients track receivables (invoices owed to them) and payables (bills they owe) in one tabbed view — status, due dates, totals, balance due — and pay open invoices online through a secure hosted link.
Client AP Automation
When the firm enables it, clients get a dedicated bills page — upload or submit expenses for AI extraction, approve drafts, view documents, and follow AI payment guidance grouped by urgency — using the same accounts-payable workflow the firm uses.
Client Reports & Documents
Clients download firm-generated reports marked client-visible from Reports, and exchange files (receipts, statements, anything) with the firm in the shared Documents library — both with status, metadata, and secure links.
Client Action Items
The client's Notifications inbox — everything needing attention (alerts, AP approvals, anomalies, bank reauth, month-end, and firm asks) in one triageable feed with scope, status tabs, topic/severity filters, snooze, pin, and resolve.
Client Messages
When the firm enables messaging, clients hold categorized, threaded conversations with their bookkeeping team inside the portal — each tied to the business, with status tracking, unread badges, and no scattered email threads.
Client Integrations
When the firm shares them, clients self-connect their own integrations — like a bank account via Plaid — from the portal, with connection status, sync health, and a firm-controlled list of which integrations appear.
Client Document Requests
A dedicated queue for files the firm needs from a client — the firm creates a typed request, the client uploads securely from the portal, and each request is tracked open → fulfilled (or cancelled) with notifications and expiring download links both ways.
Plans & Add-Ons
Available Plans
Compare DayZero's solo plans (Free, Self-Directed, Fully Managed) and graduated advisory-firm tiers (Starter, Professional, Enterprise), and see how each sets AI quotas, bundled add-ons, and billing.
Feature Add-Ons
Extend any plan with seven specialized modules — CFO Suite, Commerce, QoE, Tax Advisory, Fixed Assets, AP Automation, and AI Pro — each unlocking a powerful new set of features for your business.